# 6.5.1.2. Creating a set

{% hint style="info" %}
Registry Administrators and Registry Maintainers can create a set of the lists and spatial data of the Geo-Object Types under the curation mandate of their organization.
{% endhint %}

#### To create a set:

1. Go to the *Lists and Spatial Data* module either by clicking the module icon in the main menu page or by clicking the hamburger menu (![](https://lh3.googleusercontent.com/4ieAODNcwrlKZ6iUiZnYlbLGZmQJiEse_Z8mls7B1vwiKHOfldO3TWH3smxfa1IJQb_BhxM7c6iTe--Wm0sPvlovt4jp-DaoMkTqq5MNslg-imIrXqyoa3A3Fnq-Ct_7AAaQzW-xMCIbev1kGSUU8xN5v8iFIayG4z8c4H78mU80Ms6J_4PBB1ghQw)) on the upper right corner and selecting **Lists and Spatial Data**.\\

   <figure><img src="/files/BFAqX46AbcEDPamaH0eg" alt=""><figcaption></figcaption></figure>
2. In the left sidebar, find the organization of which you are a member (this should be the first organization in the list). The Geo-Object Types that have been created are listed under each organization they belong to. Under your organization, click on the Geo-Object Type for which you are creating a new set.\\

   <figure><img src="https://lh5.googleusercontent.com/l_CMQeZLPJuwSJnAJO5DmWtkN0Q5L5PbnilvjjzdFl7NBSDTYCcjxNjBEhX3d9XLYa9NUbV_WZkR_F16PmdVhenTc2goHPrcTbnDSv_3Hr6FP3rupPLM3_0GcYQVxlchXjYmLmTA7PcOQtUyXgH_8TFOTja-1EY_wKr2kKngns6_6FloApXgci5xsA" alt=""><figcaption></figcaption></figure>
3. Click the **Create New List and Spatial Data** button.\\

   <figure><img src="/files/yu7kLjTcBQkyeqOj3CXa" alt=""><figcaption></figcaption></figure>
4. The *Configuration* window opens. First, select the type of list by clicking the corresponding radio button:\
   \
   a. *Single date:* This list type publishes lists that show the state of all Geo-Objects on a single given date.\
   b. *Frequency-based:* This list type publishes lists at a fixed frequency (annual, biannual, quarterly, monthly) from a given start date.\
   c. *Period-based:* This list publishes lists for each specified validity period where all the attribute, hierarchy and geometry values of all Geo-Objects for a given Geo-Object Type are the same.

   <figure><img src="/files/waoS6uoMqxRu2rSVErPb" alt=""><figcaption></figcaption></figure>
5. Fill out all the required fields and any optional fields that are relevant in the form.\\

   | Field                          | Description                                                                                                                                                                                                                                                                                                                    | Required |
   | ------------------------------ | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ | -------- |
   | Code                           | The unique human readable identifier. Code can be used to determine the uniqueness of a List and Spatial Data set if duplicate display labels exist in the system. A unique code is automatically generated by the system. However, you may replace this with another code.                                                    | Required |
   | Title                          | The title for the set in the default locale.                                                                                                                                                                                                                                                                                   | Required |
   | Description (Abstract)         | The description of the content of the set                                                                                                                                                                                                                                                                                      | Required |
   | Geo-Object Type                | The Geo-Object Type covered by the set. This field is auto-filled.                                                                                                                                                                                                                                                             |          |
   | Geo-Object Type Code           | The code for the Geo-Object Type covered by the set. This field is auto-filled.                                                                                                                                                                                                                                                |          |
   | Include Latitude and Longitude | For point-type Geo-Object Type only: indication of whether you want the latitude and longitude to be displayed in the list.                                                                                                                                                                                                    |          |
   | Parents                        | The hierarchies the Geo-Object Type for which the set is being created belongs to, as well as the considered parents of the Geo-Object Type in those hierarchies. Selecting one or more of the participating hierarchies and parent Geo-Object Types will add the code and display labels from those hierarchies to your list. |          |

   <figure><img src="https://lh4.googleusercontent.com/XC9BhDN9ZDODe4AL4pv7MRJZISWIbTPy2mgQ3ym2Lb91Ux7XvROZF0UUYr1qPxfz5JchoupwAWE9Xl0SHTuxI8vWV_ZG_U26gxjIg12NXtDfsg5H9j8UKQsHiDVa8-3fz_mi89_lodENjnmJYCbG3nskELNTaN5QZmQYQWoVRk0V6v2YbECd4Zn_zw" alt=""><figcaption></figcaption></figure>
6. Fill out the next section depending on the selected list type:
   1. *Single date:* Type or select the date that all the Geo-Objects in the list are valid on.\\

      <figure><img src="https://lh3.googleusercontent.com/bHrIx2WV26gpgq3o-NBBKouMEdNrbpqJbPX_Y7q3t4qOBCpoJo0daQrgkViPM9Kis1cVYNZk-alLw484EaxAmljk23BylvPXYwoURUgb1MixPcPYIr3szXVP7DiBxwNAwWC2cVkAAivcTs8N8QkeIKuN__rzG-Kxxz8qQmKmTJ4moVYtS3JOLlvg3w" alt=""><figcaption></figcaption></figure>
   2. Frequency-based: Select the frequency and type or select the starting date when the list will be published.\
      ![](https://lh5.googleusercontent.com/Txkg_qNCU_SUGfz0yaCYuGSXZR_RPW2P9MAuk0MZCuOhvvpYRYIdfA5PWp_N5PT_g9Ik6vWmhxJwYC_hNmJoldTh6o7BG7rFMsAbQBSUyouF0Uz3F1HnssNM9UasTIE8JDf6rcMnMfzKVt6ECVODHNzS0A_e-G-lVtasohWsZT4M7avoFjQF3ankaw)
   3. *Period-based:*
      1. Click on the **New** button to add a new validity period.\
         ![](https://lh5.googleusercontent.com/Gc8BdK8a44r7CiRI1S2AVq7Y1fPJkuEZiW4eTFs1RO0BvS2Sy6PcgTTi4QeD73wrrFsU03k_A6vfQS8ELFyn8W1eXQJHLyC4xEqqVlu1cHzc4pubnh2fLObZSrkoevnCNhnI67-0HB01xOCQJvsRiskqNZZkt5r_r51A-T-mhJLj2lEL03YIz8FrIw)
      2. Type or select the start and end date of a validity period.\
         ![](https://lh3.googleusercontent.com/TYdrHqsC2xcM7Q4bTtztnKq6zPM4_baRZJ26yhtI89K65UQ9s2Wml_GxMWKKDz5pA5PR9Bx3CadH_z_7bcGvs-53rrPi-Frsrx62XeUmFF-4mmf1p8COk4pCHGMQ7zDtLoAB00KNJgzW_nLe6AvVppo2H6HSWmvu-y0ZS_Q8Z4Tc3Ho-iJ7IYvUriQ)
7. Fill out all the fields in the *Metadata* section for both the list and spatial data.
   1. List\\

      | Field                  | Description                                                                                                 |
      | ---------------------- | ----------------------------------------------------------------------------------------------------------- |
      | Title                  | The title for the list in the default locale.                                                               |
      | Credit                 | Credits given to any individuals or groups for the list.                                                    |
      | Description (Abstract) | A description of the contents of the list in the default locale.                                            |
      | Process                | A description of the process used to create and curate the data for this list, in the default locale.       |
      | Status                 | A description of the progress so far to create and curate the data for the list (e.g., ongoing, compelted). |
      | Access Constraints     | A description of any access constraints for this list, in the default locale.                               |
      | Use Constraints        | A description of any use constraints for this list, in the default locale.                                  |
      | Acknowledgements       | A description of any acknowledgements related to the data for this list, in the default locale.             |
      | Disclaimer             | The disclaimer for this list, in the default locale.                                                        |
      | Contact Name           | The name of the person to contact with any questions about this list.                                       |
      | Telephone Number       | The telephone number of the person to contact with any questions about this list.                           |
      | Email Address          | The email address of the person to contact with any questions about this list.                              |

      <figure><img src="https://lh4.googleusercontent.com/KoOZcldBb_Xnjhq-6R7qa5rhQ_6gWA12JaRzN_da6_U6vLxuLXYdaBxniYIbUYngMBrVf2VnyjA1HgBYTNhftZAAUZYr4aGw2mtBu9GIdJs6jCM8ekLe-f6Bmz77pNPdCisXnVoCzdbTON-HqBhlLM2OAFZyhe1FmkrQE2yCl0gS2OeDzl0TEjTVog" alt=""><figcaption></figcaption></figure>
   2. Spatial Data\\

      | Field                       | Description                                                                                                   |
      | --------------------------- | ------------------------------------------------------------------------------------------------------------- |
      | Title                       | The title for the spatial data in the default locale.                                                         |
      | Credit                      | Credits given to any individuals or groups for the spatial data.                                              |
      | Description (Abstract)      | A description of the contents of the spatial data in the default locale.                                      |
      | Process                     | A description of the process used to create and curate the data for this spatial data, in the default locale. |
      | Status                      | A description of the progress so far to create and curate the spatial data (e.g., ongoing, compelted).        |
      | Access Constraints          | A description of any access constraints for this spatial data, in the default locale.                         |
      | Use Constraints             | A description of any use constraints for this spatial data, in the default locale.                            |
      | Acknowledgements            | A description of any acknowledgements related to the data for this spatial data, in the default locale.       |
      | Disclaimer                  | The disclaimer for this spatial data, in the default locale.                                                  |
      | Topic Categories            | Topics covered by the spatial data.                                                                           |
      | Place Keywords              | Keywords to describe the places covered by the spatial data.                                                  |
      | Update Frequency            | How often the spatial data is updated.                                                                        |
      | Lineage                     | The process history and/or overall quality of the spatial data.                                               |
      | Languages                   | The languages in which the spatial data is captured.                                                          |
      | Scale or Resolution         | The scale or resolution at which the spatial data was captured.                                               |
      | Spatial Representation Type | The spatial data model used.                                                                                  |
      | Reference System            | The coordinate reference system the spatial data is stored in.                                                |
      | Report and Specification    | Link to the report and specification of the spatial data.                                                     |
      | Distribution Format         | File format in which the spatial data is distributed.                                                         |
      | Contact Name                | The name of the person to contact with any questions about this spatial data.                                 |
      | Telephone Number            | The telephone number of the person to contact with any questions about this spatial data.                     |
      | Email Address               | The email address of the person to contact with any questions about this spatial data.                        |

      <figure><img src="https://lh5.googleusercontent.com/7VEay15EN2fY8UKdO_rFiM8BoT9_VSbrSigxxESDD7ntkY-sns1bKhtTrZdwD4IjENAqIyHO1vvyXxIE_YeW0aN-Gwibf70kcBrmnYV60rkkX-2kgQczypjIgyi-HEpqV8FmzLGe_wvL3TRfefwcTUXnhKRy2Rh92E-FDSxMRqGfP0rcliZVT43Sfg" alt=""><figcaption></figcaption></figure>
8. Click the **Submit** button.
9. Once created, you will see the created set on the page. Click on its title.\\

   <figure><img src="/files/IwFn61B5HcBJQmQivbVv" alt=""><figcaption></figcaption></figure>
10. You will see the imported list and spatial data for the Geo-Object Type. Click the **Metadata** button.\\

    <figure><img src="/files/vkvmFlZaFvVDuVrj92i3" alt=""><figcaption></figcaption></figure>
11. Set the following parameters for both the list and spatial data:
    1. *Is Master:* Check the box if list or spatial data is the master data.
    2. *Visibility:* Choose either public (visible to users of all organizations) or private (visible only to users of your own organization)\\

       <figure><img src="/files/xFNk6ZflfzXo0paUIfwJ" alt=""><figcaption></figcaption></figure>

You have now created a set of list and spatial data including their metadata.


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